Know where every unit sits and what condition it’s in.
WareMates builds stock software for warehouse dealers in Perth and WA. Each unit gets its own record, with its grade, slot and barcode, and the system is set up around the way your team already works.
It takes about 30 minutes, at your warehouse if you’re in Perth metro, or on a video call. No hard sell.
You’ll deal directly with us, Franco and Manuel, the two founders. Between us, we’ve worked in operations at Amazon and at Mondo Convenienza.
- Running today in
- A Perth appliance warehouse
- Typical go-live
- 6 to 12 weeks, depending on scope
- Where we work
- Perth metro, and regional WA by arrangement
Why dealers end up back on spreadsheets
We started with appliance and whitegoods dealers. We also build for businesses in furniture and bulky goods, tools and hardware, consumer electronics, industrial equipment, auto parts and general wholesale.
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Same model, different unit
A new fridge, a factory second and a customer return can share a model number and little else. Count them as one SKU and the difference ends up on a sticky note.
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The screen says two in stock
One went out on Saturday’s delivery. The other is in bay 9, or possibly the yard.
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The real list lives in a spreadsheet
Grades get pencilled on cartons and locations stay in someone’s head. The spreadsheet only matches the floor on stocktake day.
Every unit tracked, from intake to sale
Your staff use the system on their phones out on the floor, and on a computer in the office. Each unit moves through four stages.
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Intake
Photograph the label with any phone and the details fill in. Then print the unit’s own barcode label.
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Grading
Mark it new, factory second, refurbished or used, so a dented return isn’t sold as new.
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Pricing
Set a price per unit, so two of the same model can carry different prices.
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Sale
Sold units feed the sales dashboard, which shows revenue, stock rotation and inventory health.
The warehouse map
The map shows where each unit sits, down to its slot. Every move is logged in the unit’s history with the date and time. If each person has their own login, it also shows who moved it.
Add-on modules
We build these with you, as part of the same system, when you need them. If there’s something else you’d like, tell us about it.
- CRM
- Customer profiles linked to purchase history. Leads from WhatsApp, the web and walk-ins in one inbox, with follow-ups.
- Scheduling and shifts
- Calendar and rostering for staff, deliveries, installations or service jobs.
- Analytics and reporting
- Custom dashboards for sales, stock rotation, supplier performance and profit per unit.
- Integrations
- Links to your accounting software, online store, freight providers, suppliers or POS. We can connect it to Xero or MYOB.
What others have found about stock systems
Published findings, linked so you can check them. They describe other businesses, not results we claim for WareMates or promise you.
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95%inventory accuracy or better, up from 85%
A Canadian building-supplies distributor with 25 full-time staff swapped paper for a warehouse management system and barcode scanning. Three years on, it reported inventory accuracy above 95% and its pick error rate down by more than half.
Warehouse and DC Management: Mobility has arrived (external site) Logistics Management, 2012. Case study, company-reported.
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21.7%less yarn stock held
Textile plants in India that began logging and labelling their yarn found dead stock that managers often hadn’t known about, and cut their yarn stock by 21.7% relative to comparable plants. It was a randomised trial, and stock-keeping was one of several management changes.
Does Management Matter? Evidence from India (external site) Bloom et al., The Quarterly Journal of Economics, 2013. Journal article.
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5.98%average sales lift over 12 weeks
Across seven European retailers, stores that corrected their stock records after a physical count sold between 3.83% and 8.38% more than matched stores that didn’t.
Measuring the Sales Impact of Improving Inventory Records (external site) ECR Retail Loss, 2020. Industry-body report.
How it compares with subscription software
Most stock software is rented, and everyone gets the same product. We build yours around your stock and your team, and price it to the size of your operation.
| Compared on | Subscription software | WareMates |
|---|---|---|
| Built for | All sorts of businesses, so you adjust the settings to suit | Your warehouse and the way you run it |
| How you pay | A monthly or annual fee, for as long as you use it | A quoted price for the build, usually paid in three stages |
| After go-live | Updates included; support depends on your plan | Bug fixes usually free for six months, then support by the hour |
| Where it runs | On the provider’s servers; hosting is part of the fee | Usually your own server or a computer in your office, so there’s no hosting fee |
| Adding staff | Often priced per user | No per-user charges |
| Who you deal with | A support team, often by email or chat | The two founders, here in Perth |
| Getting started | Quick to sign up; setup time varies | Typically 6 to 12 weeks to go-live, depending on scope |
Pricing
There’s no price list, because every warehouse is different. A small warehouse with one product line is a much smaller job than a large one with several locations, many product lines and integrations, and it’s priced that way. We quote after the discovery call, and agree support terms with you before handover.
If an off-the-shelf product suits you better, we’ll tell you.
You’ll deal with the founders
We’re Franco Gallegos and Manuel Cosini. Between us, we’ve worked in operations at Amazon and at Mondo Convenienza, a large Italian furniture retailer. We’re based in Perth.
Our system is running today in a Perth appliance warehouse, and we can show it to you in person or on a video call. After go-live you still deal with us, and one of us can come out when something needs a hands-on look.
Franco Gallegos
Co-founder, operations and technology
LinkedIn profile of Franco Gallegos (external site)
How a project runs
Typically 6 to 12 weeks from the discovery call to go-live, depending on scope. We confirm the timeline once we’ve scoped the project in detail.
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Discovery call
Anywhere in Perth metro, we can come to your warehouse and see how your team actually works, or meet on a video call. Outside the metro, we do it by video, or by phone if that’s easier. It’s free and takes about 30 minutes.
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The build
We build the system around your stock and the way your team works, with regular check-ins so you see it take shape.
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Handover and support
We set it up, usually on your own server or a computer in your office, and train your team on-site. After that we stay on. Bugs in our work are usually fixed free for the first six months, and other support is paid for separately.
We come to you anywhere in Perth metro
These are some of the industrial areas we cover. Outside the metro? Get in touch.
- South-east
- Welshpool, Kewdale, Canning Vale, Forrestdale, Maddington
- North
- Malaga, Wangara, Balcatta, Landsdale, Neerabup
- South-west
- Bibra Lake, O’Connor, Myaree, Jandakot, Cockburn
- North-east
- Hazelmere, Forrestfield, Midvale, Bayswater
- Kwinana and the Western Trade Coast
- Kwinana, Rockingham, Henderson, Latitude 32
- Regional WA
- Discovery calls are by video, or by phone if that’s easier. We can travel for the right project.
Questions dealers ask
If yours isn’t here, call 0485 690 779 or email info@waremates.com.
How much does it cost?
It depends on the size of the job, so there’s no price list. We quote after the discovery call, and the build is usually paid in three stages: at the start, halfway through and at handover. As a rule, the system runs on your own server or a computer in your office, so there’s no hosting fee, and we don’t charge per user. Bug fixes are usually free for six months after go-live, and other support is paid for separately.
Why not just use Cin7 or MYOB?
If one of them fits, use it, and we’ll tell you so on the discovery call. If your stock mixes new units, seconds and returns, ask how each one handles a single unit with its own grade, price and slot.
What do my staff need to use it?
Phones on the floor and a computer in the office. Label scanning uses the phone’s camera. Almost any label printer will do, and printing can be automated. We train your team on-site.
What happens after go-live?
We fix bugs in our work free of charge, usually for the first six months after go-live, and by the hour after that. Other help is charged separately, and changes or new modules are quoted as separate jobs. We agree these terms before handover. We’re in Perth, so when something needs a hands-on look, one of us can come out.
Will it connect to Xero or MYOB?
We can connect it to Xero or MYOB as part of your project. There’s no ready-made connector, so we build the link around your setup. The same goes for online stores, freight providers, suppliers and POS.
Who’s using it now?
It’s running today in a Perth appliance warehouse. We keep that client’s details confidential, as we would yours. We can show you the system itself, in person or on a video call.
Book a free discovery call
Or ask us a question first. Franco or Manuel will reply within one business day.
- Phone
- 0485 690 779
- info@waremates.com